Proposal Manager

Are you an experienced proposal leader ready to take the lead in shaping compelling proposals that secure impactful projects?  As a Proposal Manager, you will manage the proposal efforts of one or more project pursuits to create and collect Company documents and ensure all required information is included for a bid submittal.

Apply now and transform your career with us. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reports to assigned Division Proposal Lead.

• Oversees the proposal collection and creation of one or more project proposals. Responsible to ensure all required items of a pursuit request are included prior to the bid submittal deadline.
• Provides leadership and expertise for assigned company division including commonly used content, project and resume building, identifying key staff in region to support national pursuits.
• Acts as resource for Division Proposal leadership to support qualifications and information needed by other divisions.
• Coordinates and tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests.
• Develops and manages the proposal schedule within pursuit and submittal deadlines.
• Coordinates and creates the compliance matrix that assigns tasks to supporting proposal team for technical proposal documentation and development.
• Develops and implements the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created prior to the submission deadline.
• Assembles proposal documents in various software formats to ensure all proposal criteria is included prior to submittal deadline. Reviews and edits proposal content to support one-voice methodology.
• Works closely with division and estimating teams to complete division forms and coordinate Proposal Work Plan.
• Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP.
• Complies technical writing and support documentation based on interviews, summary points and examples provided by estimators, engineers, subject matter experts and direct manager.
• Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design and document feel to ensure a marketing quality product.
• Maintains current version of RFP documents and ensure all supporting team members have access. Notifies proposal team when important project information becomes available.
• Leads final publishing of the proposal and delivery to Owner, as required.
• Updates proposal templates, project sheets and ensures all relevant information is stored in database and searchable for future project pursuits.
• Completes forms for Company and District award submittals, as needed.
• Maintains knowledge of Company’s values and strategic plan.
• Support published corporate policies.
• Perform additional assignments per management’s direction.

Supervisory Responsibility: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; disciplinary actions; addressing complaints and resolving problems.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• 4+ years’ project pursuit experience in construction or engineering industry required.
• Minimum 3+ years’ experience as proposal coordinator preferred.
• Experience working on multiple proposals simultaneously.

Knowledge, Skills & Abilities

• Able to coach, guide and mentor staff and direct reports.
• Able to develop proposal schedule and assign deliverables to proposal team.
• Proven ability to take on a larger bid proposal or multiple proposals at one time.
• Able to travel for pursuit meetings and Company proposal support.
• Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.
• Strong communication and organizational skills required.
• High attention to detail required.
• Able to work in a fast-paced, high-pressure environment required.
• Strong time management and task prioritization skills required to ensure timely submittal of project bids required.
• Some knowledge or skill in graphic design.
• Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is:

• Regularly required to sit, talk, hear, and type
• Attend meetings
• Travel to corporate office or project office when required
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus

Environmental Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Able to visit active jobsites to review construction activities, field coordination and learn construction procedures

• Required to work in office environment subject to office noise
• Travel as needed
• Visits to project sites involve exposure to outside weather elements
• The noise level in the work environment is typical of a professional office

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.